Friendship Force of Greater Lansing, MI

Archived March 28, 2012 Minutes

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Minutes of Board Meeting -- Wednesday, March 28, 2012

    THE FRIENDSHIP FORCE OF GREATER LANSING
                                Board Meeting

President Georgia Old opened the meeting at Bob Sheap’s home at 7:17 p.m. Sue Hill, Georgia Old, Bob Sheap, and Casey Wells were present.

Minutes from the January 18, 2012 Board Meeting were read. Bob Sheap moved to approve the minutes. Sue Hill seconded the motion. Motion carried.

Treasurer’s Report

Bob Sheap provided a detailed summary of expenses and income since the beginning of this fiscal year (October 2011) including the status of expenses for the Florianopolis exchange. The funds are right in line with where we should be at this point in the year. Sue Hill moved to accept the Treasurer’s report as presented. Motion carried.

Reports

Georgia reported that the March 2012 Outbound Exchange to Florianopolis, Brazil was very successful. Evaluations were very positive. The exchange was also financially successful.

Tonya Green is coordinating the 2012 Inbound Exchange from Brazil. This is expected to take place in September 2012, but no other information is confirmed at this time.

Open World Program – Sue Hill reported that the grant has been funded and that Jill Murphy attended the Orientation session in Washington, D.C. We are expecting a group from the Ukraine during the first week on November. Their focus will be on High School and University education. The group will be comprised of 10 delegates, 2 facilitators, and one translator.

Old Business

Policies and Procedures Committee. Committee members are: Jill Murphy, chair; Bob Sheap; and D. Dennis Dudley. The Board identified some areas were written policies should be considered:

Elimination of club gifts and the farewell program.

Establish a base amount to be kept in the General Fund

Dues need to be increased.

Policies about exchanges such as: what to include in the Exchange Budget for the Incoming Exchange, Various expenses for Outbound Exchanges, Participation of people from other clubs

Newsletter: Sue Hill will prepare and distribute a newsletter after each Board Meeting.

Banking: Bob Sheap is considering keeping checking accounts at both 5th/3rd and Lake Trust. He plans to use the Lake Trust account for regular club expenses and the 5th/3rd account for exchanges.

New Business

FFI Regional Meeting – Kalamazoo – April 13-15: Casey Wells moved that $300 be allocated for the reimbursement of the registration fee for the Regional Meeting to be divided equally among the attendees upon receipt of a one paragraph written report to President Georgia Old indicating what was learned by May 1, 2012. The maximum reimbursement to be limited to $35.00. Bob Sheap seconded the motion. Motion carried. Anyone who wants to carpool needs to inform Casey Wells by Monday, April 9th.

2013 Exchanges: Georgia Old reported that FFI proposed the following exchanges for our club for 2013: an Outbound Exchange to Penticton-Okanagan, British Columbia in June 2013 and an inbound exchange from Manawatu and Wanganui, New Zealand in Jul7 2013. Sue Hill moved to approve the proposal, Bob Sheap seconded the motion. Motion carried. Anyone who might be interested in working on these exchanges should contact Georgia Old.

2012 Calendar

Meeting Dates for FFI and FF Lansing Board and General meetings were identified. The current location at Hickory Hills is a good location.

2012 dates:

April 13-15 – FFI Regional Meeting - Kalamazoo

April 19 – General meeting – "Life on the northern Mississippi River" – Marge Clarke

May 16 – Board meeting at Sue Hill’s home June 21 – General meeting – "Splendor of Florianopolis"

July 18 – Board meeting at Margaret Sickles’ home August 16 – General meeting and Picnic\

September 19 – Board meeting at Laurie Perrelli’s home

September 25 – Oct 1 – Inbound Exchange from Brazil

October 18 – General meeting

October 30 – November 3, 2012 – World Conference – Hiroshima, Japan

November 2-11 – Open World Exchange

November 14 – Board meeting at Casey Well’s home December 7 – Holiday Party

November 22-25, 2013 World Conference – New Orleans

Meeting was adjourned at 8:45 p.m.

Respectfully submitted, Sue Hill

 

View Archieved Minutes

Archived March 28, 2012 Minutes

Archived January 18, 2012 Minutes

Archived November 23, 2011 Minutes

Archived minutes Oct. 13, 2011

Archived August 23, 2011 Board Meeting

Archived July 14, 2011 Minutes

Archived April 15, 2011 & February 18, 2011 Minutes

Archived January 18, 2011 Minutes

Archived December 3, 2010 Minutes

Archived Sept/Oct 2010 Minutes

Archieved June 18, 2010 Minutes

Archived May 3, 2010 Minutes

Archived January 8, 2010 minutes

Archived July 24, 2009 Minutes

Archived Feb. & March 2009 Minutes

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Once you belong to our organization you can travel on an outbound exchange with any U.S. Friendship Force organization. Click on the FFI Exchange Flyer link above to see outbound trips.

Friendship Force of Greater Lansing